Executive Assistant

Executive assistants provide high-level administrative support to executives in a company or corporation. Like secretaries or personal assistants, they conduct clerical work. However, executive assistants also perform duties that can have an effect on the success or profitability of a business, such as helping with marketing research, training staff, and scheduling important meetings. 

Job Responsibilities

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Represents the executive by attending meetings in the executive's absence; speaking for the executive.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Filing of confidential and level management documents
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Provide comprehensive and proactive secretarial support
  • Completes projects by assigning work to clerical staff; following up on results.
  • Prepares reports by collecting and analyzing information.
  • Secures information by completing data base backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Capable of handling and overseeing any problems emerged from the company instead of the MD
  • Competent in resolving any arising external cases instead of MD.
  • Contributes to team effort by accomplishing related results as needed.

 

Requirements 

  • Age not more than (40)
  • Qualification level of a minimum degree holder in Business Management, Business Administration or equivalent, Diploma and/or Certificate in Secretarial course or equivalent is added advantage
  • Minimum five (5) years working experience in relevant field
  • Proficient in utilizing of MS Office Software (Word, Excel, PowerPoint, Outlook), E-mail, Internet and capable of typing both English and Myanmar as well as proficiency in the use of computer data-mining and spreadsheet programs
  • Able to handle high levels of confidentiality
  • Able to work under pressures and challenging situations
  • Able to work well with a wide range of people from different parts of the business
  • Communicate effectively in the business environment
  • Integrate skills from a number of disciplines, including accounting, economics, law and management
  • Excellent letter writing skills
  • Proficient in English Language 4Skills is a Must
  • Able to Travel both local and overseas independently 

 

Personal Attributes 

  • Self-motivation, determination and confidence in your abilities
  • Ability to divide your time between work and study
  • Meticulous attention to detail
  • Numeracy and a strong aptitude for mathematics
  • Excellent problem-solving skills
  • A keen interest in the financial system
  • Ability to work to deadlines, under pressure
  • Ability to work on your own initiative and as part of a team
  • Strong IT skills
  • Excellent interpersonal and communication skills, including good presentation and report writing skills

 

Other Information

  • Salary; USD (550) (Equivalent Kyats) or DEPENDENT ON APPLICANT'S QUALIFICATIONS
  • Job Type: Full Time,
  • Contract Type: 2 years
  • Benefits: Variable Bonuses ( Performance, Allowances and etc.)
  • Location: Central Tower (Kyauktada Township, Yangon)
  • Working hours: 9am to 5.30pm, Monday through Saturday except Saturday which is 9am to 3.30pm,

How to Apply?

Interested persons should submit CV with application letter with original hand writing, passport size color (2) photo (within three months taken), copies of NRC Card, Labour registration card, Graduation certificate. Clearance certificate from respective ward & police Station, working experience and other relevant certificate together with supporting documents, expected salary, contact phone number to No.(79/81), Room #904, Central Tower, Corner of Anawrahta Road & 39th Street, Kyauktada Township, Yangon by personally (or) please email a copy of your detailed resume in MS Words format to recruitment@shweyinmar.com Please do specify application post (or) use apply form.

Apply Now

Reach Us

No. (79/81), Room #904, Central Tower, Corner of Anawrahta Road & 39th Street, kyauktada Tsp, Yangon, Myanmar. 
Tel : 95-1-374980, 374981, 374982 
Fax : 95-1-379617 
Email: enquiry@shweyinmar.com